Southwestern Association of Episcopal Schools is committed to respecting the privacy of its Users. This Privacy Policy applies to Southwestern Association of Episcopal Schools' website ("SAES") www.swaes.org, and the other websites and applications, online services on or in which this Privacy Policy is linked or referenced (the "Site"). This Privacy Policy describes the personal information SAES collects and how SAES may use, maintain and, in some cases, share that personal information. The terms "User" and "You" are used to refer to anyone who is accessing the Site.
USER SHOULD CAREFULLY READ THE PRIVACY POLICY. USER'S USE OF THIS SITE INDICATES USER'S ACCEPTANCE OF THE PRIVACY POLICY AND CONSENT TO SAES' COLLECTION AND USE OF INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY. IF USER DOES NOT AGREE TO THE PRIVACY POLICY, USER MUST STOP USING THE SITE.
SAES' COLLECTION OF PERSONAL INFORMATION SAES collects Personally Identifiable Information that User gives to SAES voluntarily and that SAES collects from User's use of the Site, as more fully described below.
"Personally Identifiable Information" that SAES may collect includes information such as first and last name; professional affiliation; job title; work or other physical address; personal or professional email address; telephone number; user name; payment information; and IP address.
SAES may use some of the Personally Identifiable Information it collects for research purposes, to develop SAES policies, and for reports related to SAES' work.
SAES may also collect electronic information during User's use of the Site — including IP address, browser type, domain names, access times, geolocation, and referring sources — to enable SAES to analyze how visitors use the Site. This data enables SAES to become more familiar with people who visit the Site including how often they visit, their access times, etc. SAES will use this information to improve its services and obtain statistics regarding the use of the Site.
SAES may also use the information to which SAES has access to provide User with or solicit other information and to let User know of additional services that may be of interest to User. SAES will provide User with the opportunity to opt out of these communications.
SHARING PERSONALLY IDENTIFIABLE INFORMATION WITH THIRD PARTIES
SAES may share and disclose User's Personally Identifiable Information to third party service providers that SAES retains to perform functions on SAES' behalf, such as payment processing, web hosting, data collection and analysis, and communication services providers. SAES may also share Personally Identifiable Information with affiliated SAES members and SAES business partners, for the purposes of conducting research projects, preparing reports, co-developing policy initiatives, or engaging in other work in furtherance of SAES' mission. That information may be shared in an identifiable fashion or in a "de-identified" fashion, at SAES' discretion, and as permitted by applicable law. Relatedly, Personally Identifiable Information once "de-identified" is not subject to this Privacy Policy and SAES may treat it as non-Personally Identifiable Information and use it without obligation to User, except as prohibited by applicable law.
SAES may also disclose User's Personally Identifiable Information, if required to do so by law, or when needed to protect an individual's personal safety, to protect the public, or to protect or further SAES' rights, interests, or property. SAES will not sell User's information to anyone for commercial purposes.
USE OF COOKIES
SAES uses "cookies" on this Site. "Cookies" are small text files that are stored on a user’s computer that facilitate a user's access to and use of a website. Cookies allow a website operator to track usage and behavior with respect to its sites.
SAES uses cookies to enhance the experience on our site by allowing members to maintain login status on SAES member website, and to store user profile information such as user identification, school position and website role for page access permission and data retrieval authentication.
DO NOT TRACK NOTICE
Some web browsers (including Safari, Microsoft Edge, Firefox, and Chrome) incorporate a "Do Not Track" ("DNT") or similar feature that signals to websites that a visitor does not want to have their online activity and behavior tracked. If a website that responds to a certain DNT signal receives the DNT signal, the browser can block that website from collecting certain Personal Information about the browser’s user. SAES does track visitor's use of the Site for internal website evaluation purposes. SAES DOES NOT track visitors over time and across third party websites. Therefore, SAES DOES NOT respond to DNT headers.
PROTECTING CHILDREN’S PRIVACY
SAES is concerned about the safety and privacy of children online. Therefore, SAES does not and will not knowingly contact or collect personal information from children under 13 years of age. If you are under the age of 13, please do not provide any Personal Information to SAES. SAES’ Site is not intended to solicit information of any kind from children under 13 years of age. If SAES is notified that SAES has received Personal Identifiable Information from an individual 13 or under, SAES will attempt to obtain parental consent or delete the information. SAES encourages parents to monitor their children’s use of the internet and to help SAES protect their privacy by instructing them never to provide personal information on this Site or any other site without a parent’s permission. If any User wants to notify SAES of its receipt of information by or about any child under age 13, please contact SAES with the specific information.
SECURITY MEASURES
SAES has reasonable security measures in place to help protect against the loss, misuse or alteration of personal information within its possession. For example, only employees with a need to know certain information to perform a specific task are granted access to Personal Identifiable Information of users of the Site.
In addition, SAES utilizes processes, technologies, and third party providers that store sensitive information in a secure environment. However, no process, technology, third party provider, server, computer or communications network or system, or data transmission over the internet can be guaranteed to be 100% secure. As a result, while SAES strives to protect User information, SAES cannot ensure or warrant the security of any information User transmits to SAES or through the use of this Site. When User provides SAES information, User acknowledges and agrees that User provides such information and engages in such transmissions at User's own risk.
CREDIT CARD TRANSACTIONS
SAES provides links on the Site for registration to SAES events. SAES does not process the credit card information provided through registrations. Instead, SAES has entered into an agreement with a third party payment processing service to collect, store, process, and transmit credit card data when User makes a payment. All online financial transactions are processed through a secure window hosted by SAES' payment provider. All personally identifiable information transmitted back to SAES is also sent via SSL-secured connections. SAES does not store the credit card information on its own servers.
EMAILS
When User creates a profile, registers for an event, or signs up to receive email communications, User will be asked to supply an email address. Users are also subscribed to SAES emails based on information provided by the User's employer or their employer's membership with SAES. The emails User receives may include information relating to SAES' mission, programs, resources, or content on SAES sites. User has the right to request: (1) more information about the categories and specific pieces of personal information SAES has collected and disclosed for a business purpose in the last 12 months; (2) the deletion of User's personal information; and (3) to "opt out" of receiving SAES online communications. Individual Users may opt out by following the unsubscribe directions on any of the emails or by logging into the member site to select the various groups from which the individual User wants and does not want to receive emails. User may also unsubscribe or request this information by contacting SAES with the specific request. Please recognize that emails are not secure against interception. Therefore, please do not send SAES sensitive or personal information via unencrypted email.
LINKS TO OTHER SITES
SAES provides links to other websites from the Site. Links to other websites do not imply an endorsement of the materials disseminated at those websites, nor does the existence of a link to another website imply that the organization or person publishing at that site endorses any of the materials on our platforms. SAES is not responsible for the privacy policies or the content on such sites. User should read the privacy policy of each website that User visits. This Privacy Policy applies only to information that SAES collects through its Site.
PUBLIC INFORMATION
There are member and public forums on the SAES Site, including job listings, event listings, member school information, and member contact information ("Public Information"). SAES allows users to add content that is public information. Some of these spaces are public, and the User Content may be accessed by many other users who visit the Site. For example, the users do not require a member log-in to view the job listings site. However, a member is required to contact SAES in order to post a job listing. SAES will try to let Users know what spaces are public within the Site and which portions are exclusive to members. User should take all of this into account when utilizing the Site, and providing information to SAES.
The Public Information is treated differently than the Personally Identifiable Information for the purposes of this Privacy Policy. When SAES uses the phrase public information, SAES means that the information may be publicly viewable on or off the Site without a member log-in, such as job listings, event listings, and member school information and publicly viewable information that is available to with a member log-in, such as other member contact information. User is acknowledging that SAES does not guarantee that such information will remain private; furthermore, User is acknowledging that SAES is not responsible for any disclosure of information that is both Public Information and Personally Identifiable Information and any legal ramifications pertaining thereto. Indeed, because SAES is not guaranteeing that such information will remain private, User should expect that anyone, including people off of the Site, will be able to see it.
The SAES Site contains message boards where Users can share and post information and/or photos, video, or audio. If you participate in a discussion forum on the SAES website, your comments, along with any personal information that you voluntarily disclose, may be collected, used, and shared by anyone with access to that forum. SAES is not responsible for the personal information that you choose to submit in a discussion forum.
PUBLIC MEMBERSHIP LISTING
The names of all institutions/organizations who are SAES members in good standing are listed on our website, along with links to their websites as provided by the SAES members.
CHANGES TO THIS PRIVACY POLICY
SAES reserves the right to change, modify or update this Privacy Policy at any time. Any substantial changes in the way SAES use User's Personal Identifiable Information will be posted on this Site. User's continued use of this Site subsequent to SAES' modification of the Privacy Policy shall constitute as User's acceptance.
QUESTIONS
If you have questions about this Privacy Policy or to request corrections, amendments or deletions to any Personal Identifiable Information that you have provided through the Site, please contact us with the specific request. SAES will use reasonable efforts to supply you with requested Personal Identifiable Information and correct any factual inaccuracy or delete your Personal Identifiable Information from our databases. To honor your request, SAES will need the exact information you wish to correct, amend or delete.
EFFECTIVE DATE This Privacy Policy is effective on September 1, 2023.